Name is required.
Company is required.
Email is required. SUBMIT
Name is required.
Company is required.
Email is required. Description is required. SUBMIT

If you have a functional question or you want to report an issue, please fill in the registration form below. We will contact you as soon as possible with an answer or a solution.

Support opening hours:   Weekdays 9.00 am - 5.00 pm (CET)
Phone:   +32 (0)15 715 615
Name is required.
Company is required.
Email is required.

Your message here:

Description is required. Description is required.
ATTACH FILE / 5 MB
SUBMIT
Job title is required
Job location is required
Name is required.
Phone number is required.
Email is required.

Your message here:

Description is required.
ATTACH FILE / 5 MB
SUBMIT
Name is required.
Company is required.
Email is required. SEND REQUEST
Name is required.
Company is required.
Email is required. SUBMIT

Blog

Your guide for Project Management excellence.

Digital signing of timesheets by your clients, everything you need to know:

16 June 2020.Updates

share this story

Resource planning and timewriting are two very important modules of our all-in-one business software ionBIZ.  Scheduling tasks on the right resource and monitoring performance is crucial for the optimal execution of projects. In addition, our time registration tool ensures that you can always invoice customers quickly and correctly. We are proud to explain how our latest addition, digital signing of time registration, makes this module even more effective.

 

Time registration tailored to your organisation

Our software enables you to register your hours in a way that works for your company. The employees choose the method that suits him or her best: That might be the Start-Stop timer. Or they use the list view to add a registration at the end of the day. Or even easier, they simply import their planning, adjust if needed and confirm their timesheet.

  

 

Hour registration is a bit of a hassle. Hardly anyone likes to do it, It is crucial to correctly follow up on projects and evaluate the financial aspects accurately. ionBIZ helps you. Thanks to our business software, you can immediately see the difference between the actual hours performed and the budgetted hours or planned hours. Finally, our built-in approval flow for timesheets can be used to efficiently and accurately create invoices for time & material based projects.

 

New feature: digital signature

Until recently, the process of getting the timesheets made in ionBIZ approved by the customer was rather cumbersome. First the entered timesheets had to be exported to a pdf-file, after which they could be emailed to the customer or client. In order to be able to sign the hours, he had to print the files and sign them by hand, scan to email and return to sender.

 

Now we are taking a new step in advanced automation. We even integrate the customer's actions and give you the overview directly back into ionBIZ. With the new feature in our business software you send the timesheets digitally to the customer, thanks an integration with Connective software. Once the timesheets have been sent, the customer receives an e-mail containing a link to a web page and the request to check and confirm the timesheets there.

 

There are two ways to add a digital signature

The digital timesheets can easily be signed in two different manners (more to come). Either the sheets can be signed by physically signing (either with your mouse or on a touchscreen with pen or finger). Or you can use a one-time-code sent by email to confirm and sign the document. Setup is easy and for ongoing projects a one-time effort. You manage the recurrence pattern of sending timesheets and don't have to worry about it anymore!

 

This new digital way of signing not only saves time and money, but also ensures that all the work can take place digitally and therefore remotely. A feature that is actually indispensable, especially now that everyone works from home. Moreover, as a project manager, you can consult the status of the of the pending documents(/files/timesheets) anytime, anywhere, so that there is no more confusion.

Plus, when invoicing the performed work, you have the signed document at your disposal to attach to the invoice.

 

Want to know more about ionBIZ, time registration software, or digital signing?

Please feel free to contact us now!

As a company, you must maintain an overview of all projects: that is an area where ionBIZ scores top points.

NEXT STORY

What is teleworking and are you ready for it? 5 things you should check:

Many Dutch people regularly work from a place other than the office, for example from a coworking space, from home or on the road. Especially during the corona crisis, we discovered the usefulness and necessity of working from home en masse. However, we also discovered that not all companies were well prepared for teleworking. How do you ensure that teleworking runs smoothly in the future? Then pay attention to the following five things!

Read More

NEXT STORY

Why should you use project management software? Four reasons

There are smart project management systems for all industries. We focus here in particular on managing projects within ICT, consultancy and engineering. For them, an online project management system is indispensable if you want to manage projects efficiently and effectively without incurring high costs. Below we explain the benefits of using project management tools.

Read More

NEXT STORY

What is ERP and why do you need it?

What does ERP mean? This abbreviation stands for Enterprise Resource Planning. ERP business software is used within organizations and serves to support various business processes. There are many reasons for purchasing an effective ERP system. For example, to get off to a flying start as a starting entrepreneur and to be able to grow quickly, but also to be able to do business more efficiently and effectively as an established entrepreneur. Those who want to professionalise cannot do without a good ERP system. In this article, we therefore explain what ERP is and what it can do, and why this software is indispensable, especially in IT and engineering.

Read More

NEXT STORY

4 advantages of online invoicing!

You used to receive all invoices by post, but now they are increasingly coming in via your mailbox. Also those who provide services to the government are often obliged to provide them digitally. Have you already switched to e-invoicing? Unsure whether you should stop with the traditional paper invoice, or not? In this article we explain the advantages of online invoicing for every organization.

Read More

NEXT STORY

Enterprise Resource Planning: The 4 key advantages

When you want to successfully carry out projects within an organization, good management from above, in which all resources and workers are well distributed, is crucial. This distribution of resources is also called resource planning; a complex and important task within project management. To make this process efficient and accurate, it is wise to invest in an Enterprise resource planning (ERP) system. Below we explain the advantages of a good ERP system.

Read More

GET IN TOUCH

Do you have an idea for a feature or a general question or would you like to brainstorm about an exciting new partnership? Call or email us anytime to get in touch with us.

Support:

Contact

Marketing and Sales:

Contact

Other inquiries:

Contact

Local Office / Belgium

Kleine Nieuwedijkstraat 71

2800 Mechelen

Tel +32 (0)15 715 615

Local Office / Netherlands

Veerdam 3

4484 NV Kortgene

Local Office / Romania

Doctor Iosif Nemoianu 9

300011 Timișoara

Tel +40 356 43 94 93

© 2021 ionProjects - Privacy statement