GOOD NEWS

Resource planning and timewriting are two very important modules of our all-in-one business software ionBIZ.  Scheduling tasks on the right resource and monitoring performance is crucial for the optimal execution of projects. In addition, our time registration tool ensures that you can always invoice customers quickly and correctly. We are proud to explain how our latest addition, digital signing of time registration, makes this module even more effective.

Time registration tailored to your organisation

Our software enables you to register your hours in a way that works for your company. The employees choose the method that suits him or her best: That might be the Start-Stop timer. Or they use the list view to add a registration at the end of the day. Or even easier, they simply import their planning, adjust if needed and confirm their timesheet.

Hour registration is a bit of a hassle. Hardly anyone likes to do it, It is crucial to correctly follow up on projects and evaluate the financial aspects accurately. ionBIZ helps you. Thanks to our business software, you can immediately see the difference between the actual hours performed and the budgetted hours or planned hours. Finally, our built-in approval flow for timesheets can be used to efficiently and accurately create invoices for time & material based projects.

New feature: digital signature

Until recently, the process of getting the timesheets made in ionBIZ approved by the customer was rather cumbersome. First the entered timesheets had to be exported to a pdf-file, after which they could be emailed to the customer or client. In order to be able to sign the hours, he had to print the files and sign them by hand, scan to email and return to sender.

Now we are taking a new step in advanced automation. We even integrate the customer's actions and give you the overview directly back into ionBIZ. With the new feature in our business software you send the timesheets digitally to the customer, thanks an integration with Connective software. Once the timesheets have been sent, the customer receives an e-mail containing a link to a web page and the request to check and confirm the timesheets there.

There are two ways to add a digital signature

The digital timesheets can easily be signed in two different manners (more to come). Either the sheets can be signed by physically signing (either with your mouse or on a touchscreen with pen or finger). Or you can use a one-time-code sent by email to confirm and sign the document. Setup is easy and for ongoing projects a one-time effort. You manage the recurrence pattern of sending timesheets and don't have to worry about it anymore!

This new digital way of signing not only saves time and money, but also ensures that all the work can take place digitally and therefore remotely. A feature that is actually indispensable, especially now that everyone works from home. Moreover, as a project manager, you can consult the status of the of the pending documents(/files/timesheets) anytime, anywhere, so that there is no more confusion.

Plus, when invoicing the performed work, you have the signed document at your disposal to attach to the invoice.

Want to know more about ionBIZ, time registration software, or digital signing?

Please feel free to contact us now!

In many sectors, staff members work alone or in teams on different projects or tasks. In order to understand how working hours are effectively distributed, it is necessary to keep track of the hours worked.  Time-registration provides insight, control and structure. For these reasons, the 'Time-sheets' module is a cornerstone of our business software. Here are four reasons to apply it in your organization:

1. Time-registration improves insights and optimizes future planning.

Time-registration is not only necessary to provide clarity to a customer or to the project manager. It is also necessary to gain insight into the hours worked per project, per task and per resource in order to draw up future and feasible planning. Tip: Make time-writing as simple as possible. Our scheduling software makes it possible to easily convert a schedule or import it into time-sheets. If the schedule of the co-worker is accurate, then time-writing is easier than ever. In three clicks the schedule is converted to written hours and you won't have missed a single hour. That works just as conveniently via the app. From now on, your schedule is also up to date outside the office and your written hours are correct.

2. Easily keep control thanks to optimal time-registration of your staff.

IonBIZ also makes it possible for the performers to estimate the 'time-to-completion'. This way not only the person in question but also the (project) manager always knows whether a project/task is still on schedule. Managers can easily approve or reject written hours. Moreover, writing hours generates rich reports that provide insight into the most important KPI's. As a manager you will always have insight into the hours worked by employees, you will see a turnover analysis and you will have an hourly balance per project, task and also at resource level. These insights make it possible to make timely adjustments where necessary and raise the company to a higher level time and time again.

3. Insight into pricing.

Time-writing also provides information on how the actual hours worked relate to the budget. In doing so, ionBIZ takes into account the actual gross costs of the employees. As a result, completed projects can serve as a guideline for budgeting new projects.

4. Smooth coordination with the customer.

It is not only during the sales process that time-writing ensures clarity. Also during the execution of a project a proper time registration of your personnel supports the communication with the customer. Both executor and customer can monitor the time spent and gain insight into the hours invoiced. A correct time administration thanks to IonBIZ prevents discussions about subsequent calculations and written overtime. Moreover, our software gives you the possibility to have the written hours digitally approved by the customer (available from May 2020). You can immediately add these digitally approved hours as an attachment to the invoice to be sent. This gives confidence and creates an overview.

Also looking for tools to keep track of the actual performance of your staff?

Do you want to know what our software can do for your company? Feel free to contact us now. We will be happy to explain how you can improve your business processes with our effective all-in-one software solution!

We're happy to announce the official release of the ionBIZ mobile app.

While this is just the beginning of a powerful mobile solution for handling projects, we already serve you with two vital functionalities: 

• Quickly check your calendar
• Add your timesheets

Upcoming feature releases will allow you to add costs, follow up on tickets and obliterate your To-Do list.

Are you an ionBIZ customer and eager to learn all about the app?

Follow this link to the Google Play Store.

Or contact our Helpdesk at +32 (0)15 715 615

Working with iPhone? 

No worries, the ios-version is coming soon.

If you're not a customer yet, but interested in our services?

Send us a message info@ionprojects.com.

Or fill in the Demo Request form.